Thailand: Back-Office Project Manager

Position Title : Office Project Manager

Duty Station : Bangkok, Thailand

Classification : Professional Staff, Grade P3

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 16 August 2016

Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, United Republic of Tanzania, Holy See, Saint Vincent and

the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

The Regional Support Office (RSO) is established to facilitate the operationalization of the Regional Cooperation Framework and to support and strengthen practical cooperation on refugee protection and international migration; inter alia human trafficking and smuggling, border management and other components of migration management including in the asylum context in the Asia Pacific region, within the framework of the Bali Process.

Under the overall guidance of the Regional Director for Asia and the Pacific and under the direct supervision of the Chief of Mission in Bangkok, Thailand and in close coordination with IOM Senior Resource Management Officer, the successful candidate will be responsible for the coordination with IOM Thailand on all administrative, financial, and logistical support needed by the RSO office and to ensure timely delivery of such services.

Core Functions / Responsibilities:

1. Oversee the office support from IOM Thailand to RSO; liaise with the managers on all RSO office requests and be the focal point for the two RSO managers from the Australian and Indonesia Governments and UNHCR.

2. Coordinate activities on administrative, financial and logistical matters undertaken under the

RSO framework/agreement.

1. Act as the liaison person between the RSO and IOM on all administrative matters, specifically those relating to human resources, financial management, logistics and procurement, as well as record keeping arrangements.

2. Supervise and guide IOM staff assigned to support the RSO office.

3. Provide financial forecast and monitoring on all RSO projects and advise RSO managers on a timely manner.

4. In charge of the coordination of all administrative and logistical support for all organized events and conferences.

5. Assist RSO managers in the preparation of project budgets and staffing plans, taking into account all commitments.

6. Assist RSO managers in financial reporting on a regular basis.

7. In charge of the tracking and maintenance of all RSO assets, including all electronic and communications equipment.

8. In coordination with IOM Thailand SRMO, oversee all security and safety related matters for

IOM and RSO staff operating in the RSO premises.

1. Act as a resource management person on all administrative support services to RSO

co-managers.

1. Brief RSO manager on all IOM financial and administrative management rules and regulations. Make sure IOM set rules and regulations are respected and the Organization is not exposed to risk.

2. Assist RSO manager in records management related issues.

3. Assist RSO manager in maintaining appropriate internal controls mechanism to prevent loss of property and fraud. Bring any related issues to the attention of the SRMO.

4. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Business Administration, Management or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

Excellent oral and written communication skills including strong professional writing and editing skills, strong public speaking skills and ability to draft, edit and produce effective online communication;

• Strong interpersonal skills and the ability to establish and maintain highly productive working relationships with a range of key stakeholders from government and government sectors and across different countries;

• Demonstrated ability to prioritise, organise and complete work in a timely manner;

• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages

Fluency in English is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 16 August 2016 at the latest, referring to this advertisement.

For further information, please refer to:

iom-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.

Posting period:

From 03.08.2016 to 16.08.2016

Requisition: VN 2016/157 (P) - Office Project Manager (P3) - Bangkok, Thailand (54837849) Released

Posting: Posting NC54837851 (54837851) Released