South Sudan: Finance Officer

JOB ADVERTISEMENT

VACANCY NO.MC 031 NBeG

Organisationalbackground

Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

We work in Africa and Asia with communities, governments, academic institutions, and local and

International organisations, to ensure effective delivery of services, which are supported by strong evidence.

Our areas of expertise include:

• disease prevention, diagnosis and treatment
• disease control and elimination
• systems strengthening
• research, monitoring and evaluation leading to best practice
• behaviour change communication
• national and international advocacy and policy development

Country and project background

Malaria Consortium began activities in South Sudan in 2005 and is currently implementing an integrated community case management programme for malaria, diarrhoea, pneumonia and nutrition in Northern Bahr el Ghazal, overseeing Global Fund supported universal distribution of LLINs in Norther Bahr el Ghazal, supporting the management of NTDs in four counties in Yei River State through mass drug administration and providing strategic technical assistance to the MoH in Wau, Tonj, Eastern Lakes, Western Lakes, Gok, Yei, Juba, Kapoeta and Torit states. Malaria Consortium works with partners at all levels of government in an effort to support South Sudan in rebuilding the health system after successive conflicts.

The Health Pooled Fund is a consolidation of funding from the British Government’s Department for International Development (DFID), the Government of Canada, the European Union, the Swedish International Development and Cooperation Agency (SIDA), and the United States Agency for International Development (USAID) and aims to support the Government of South Sudan in reducing maternal and infant mortality, ensuring universal coverage, and improving the overall health status as well as the quality of life of the South Sudanese population. The Health Pooled Fund is based on a county model, whereby support is provided to the county health departments for the delivery of health services, health system strengthening and community ownership. Malaria Consortium is planning to support the county health departments in Aweil Centre, Aweil East and Aweil South under Health Pooled Fund.

Malaria Consortium Seeks to Recruit:-

Job Title: Finance Officer (1 post)

Location: Aweil, NBeG State

Department: Health Pool Fund

Reports To: County Coordinator

Direct Reports: None

Indirect Reports: None

Travel involved: Frequent visit to programme Areas

Contract Period: One Year

Closing date: 30/12/2016 at 5:30 PM

Jobpurpose

To maintain and control the completeness and accuracy of the financial system for the South Sudan program

Scope of work**

Key accountabilities (percent of time spent on each area)**

1. Technical / Finance:

2. Calculate and request the field office’s monthly cash needs with the Senior Finance officer with the objective of minimising month end cash and bank balances, whilst at the same time having adequate funds available for operational needs;

3. Arrange for timely bank transfers to the field office and ensure proper accounting of transfers;

4. Working with the HR department prepare the field office’s payroll and ensure statutory requirements are met;

5. Check correct procedures are followed for all transactions;

6. Check the accuracy of the transactions of the field office;

7. Prepare the monthly return to submit to the Management Accountant within three days of the month end, including bank reconciliation and petty cash count sheets;

8. Review the coding of the field reports with budget holders;

9. Prepare the bank reconciliations for the field office and follow up on any outstanding items;

10. Close the field books of accounts monthly according to the timetable;

11. In charge of keeping Petty cash using impress record, making requisitions and issues as approved by an authorised MC personnel;

12. Count Petty Cash on a monthly basis with appropriate person;

13. Post into the General ledger all petty cash vouchers;

14. Operations:

15. Be responsible for travel advances to project managers, consultants and/or any other staff travels and reconciliation of the same on return and chasing up for trip reports;

16. Assist in issuing payments to trainers, facilitators and consultants both in-house and in the field when there is staff shortage in OMS.

17. Administration:

    • Actively attend and participate in regular team meetings.

• Assist with other activities as needed or requested for the good functioning of the Office and Programme activities

  Personspecification

  Qualificationsand experience:

  Essential:

1. Bachelor degree in relevant subject

2. Minimum of one year’s experience in a finance position

3. Strong ability to be able to manage and prioritise multiple tasks

   Desirable:

4. Studying for a recognised accounting qualification (e.g. ACA, ACCA, AAT or CIMA)

5. Knowledge of NGO sector

6. Working knowledge of accounting software

7. Good attention to detail

8. Computer skills with proficiency in Microsoft excel

   Work-based skills:

   Essential:

9. Excellent planning and organizational skills;

10. Ability to work both as an individual and as a team member and under stress in what can be a harsh environment.

11. Ability to communicate effectively with a variety of audiences including and community

12. Good interpersonal skills, that is, working relationships with individuals of varying social and cultural backgrounds;

13. Efficient and effective verbal and written communication;

14. Effective time management

15. Ability to find solutions to complex problems in a challenging environment

16. Good planning and organizational skills

17. Good written and spoken English

18. Fluent in locally spoken Arabic

19. Strong negotiation and communication skills

20. Able to work in challenging context, independently

Desirable:

• Fluent in local languages
• Ability to plan and conduct behavior change communication activities;

• Demonstrated, profound understanding of finance documentation and filing approach

• A broad range of experience including finance software systems

• Experience working in the field

Application Submission Criteria:

Please send a covering letter outlining how your skills and experience meet the Person Specification along with your CV to Human Resources at a.agoth@malariaconsortium.org OR s.nyoke@malariaconsortium.org or submit your application to the Human Resource department, Malaria Consortium Office at Plot 367, Block 3-k South, First Class Residential, Thong Ping, Juba, South Sudan OR Aweil Office.

Please indicate the position you are applying for in the subject line i.e. “Application for the position of “Finance Officer”

This Position is open to only Qualified South Sudanese, and Female Candidates are strongly encouraged to apply.

Note: Due to urgent need to fill this position MC may short list before application submission deadline closes.

We appreciate your application however, only short listed candidates will be contacted. If you have not been contacted within two weeks of the closing date we regret that your application has been unsuccessful. Please continue, however, to periodically review our website for other suitable opportunities. Thank you for your interest in Malaria Consortium.